2011-2012 Update History

As new features become available for the JMC District Office Application, updates to the software will be posted on our web site. To determine whether you may want to update your JMC Office Application, locate the build date for your software and then check below to see if a newer build is available and, if so, what new features are available in the newer build.

If a newer build is available and you wish to download the update, click on the correct link on the software download page to begin the download process.


Version: 4.1

Build Number: 082013

Features:

b. b.

MARSS - MN MCCC

Staff and Student files

The header in these files was updated to replace the DistrictWide tags with Site tags for each building.

Build Number: 042213

Features:

b. b.

WI WSLS/ISES

Coursework Completion System (CWCS)

An issue was fixed in the CWCS WCL and WSL files where a header or trailer record was not formatted correctly.

MARSS - Carl Perkins

Carl Perkins File

Some new fields were added to the Perkins file as required. These are fields that better identify the student within each record (no new data elements).

Schedules - MN MCCC

Import Course Data from Prior Year

Allows user to import data from MCCC data elements that were entered into the course data for the prior year.

Schedules - MN MCCC

Edit Course Data

The following course section data elements were added: Instruction Method, Marking Indicator, Instruction Minutes Per Term, Instruction Language.

Schedules - MN MCCC

Course Data List

The following course section data elements were added: Instruction Method, Marking Indicator, Instruction Minutes Per Term, Instruction Language.

MARSS - MN MCCC

Staff and Student files

The following course section data elements were added: Instruction Method, Marking Indicator, Instruction Minutes Per Term, Instruction Language.

Build Number: 013113

Features:

b. b.

MN MCCC

MCCC Course Index File

Schema Version 2 update.

Grades - IA

E-Transcript

This file export has been updated to prevent blank tags for Assessments. The blank tags would only happen for this option under rare circumstances.

Build Number: 072412

Features:

b. b.

Scheduling

Course DIsaggregation Report

This new report gives disaggregated data for the students scheduled into each course. The disaggregation includes subtotals by gender, race/ethnicity, IEP, and free/reduced lunch status.

Scheduling

Edit Course Data

The State Specific tab has been renamed as State Specific - Course.

Scheduling

Edit Course Data

A new tab called State Specific - Section has been created to allow for the introduction of state-specific data elements at the section level.

Scheduling - MN

Edit Course Data

New course data elements for MCCC reporting: Academic Year, Calendar, Record Type

Scheduling - NE

Edit Course Data

New course section data elements for NSSRS reporting: Controlling District, Dual Credit

Grades

NWEA CRF file

A new option for specifying which race-ethnicity data is included in the CRF file is now available.

Grades - IA

E-Transcript

The grade level for students in grade zero is now being reported as KG for any student transcript records with a grade level of zero.

EASIER

Nonpublic Schools Table Update

The code table for Iowa nonpublic schools has been updated for all reports and captures that utilize this table.

MN MARSS

Carl Perkins File

An issue was addressed with the Carl Perkins File capture where in some cases the TSA proficiency was not being reported correctly.

Grades

Additional Standardized Tests - Perkins TSA

Test scores for various tests used as a Perkins Technical Skills Assessment (TSA) may be maintained in the Grades module. This initial round of TSAs needed for the 2010-2011 pilot sites includes new categories for CAERT, MDH, NCHSE, NOCTI, and NREMT. Proficiency for TSA should be recorded with a score of either "P" or "NP".

Discipline

Discipline Summary Report

This new report will summarize discipline records for the entire year or for a specific date range. Included in the report are summaries by violation, consequence, and referring person.

Attendance

Test Scores in Student Lists

The test score records included in Lists will now export with the test score comment included.

Attendance - MN

Teachers / Rooms

A field was added to the rooms so that a site number can be associated with each room. This site number will be used in the MCCC student course file to denote the site where a course was taken.

Health

Health History Categories

The health history category Concussion Awareness was added.

NE NSSRS

All templates

The template capture option has been updated to provide options for which students are included in a template. The student selection options include: All, Sequential, Random, By Grade, and By Advisor.

Scheduling - NE

Edit Course Data

When editing the data element Controlling District in the State Specific tab, the user is no longer allowed to enter an invalid number.

WI WSLS/ISES

Coursework Completion System (CWCS)

Inclusion for the CWCS Course and Teacher (WCL) file capture has been updated so that only course sections with students enrolled are included in this file.

WI WSLS/ISES

Coursework Completion System (CWCS)

The JMC Hex term type is now being captured as Block term type in the WCL and WSL files.

Build Number: 032012

Features:

b. b.

Grades

Additional Standardized Test - Iowa Assessments

Test scores for the Iowa Assessments, published by Iowa Testing Programs (ITP), and its various subtests may be maintained in the Grades module. The Iowa Assessments essentially replace the ITBS and ITED tests.

Grades

Import Test Scores - Iowa Assessments

Iowa Assessments are now importable from an ITP-supplied text file (Form E).

Grades

Import Test Scores - SAT and SAT Subject Tests

This import option has been updated to accommodate the latest variation in the format for the SAT test results files that comes from the College Board publishers.

MN MARSS

Import BST/GRAD Test Results

This option has been retired. Please use Grades - Transcripts - Import Test Scores instead.

MN MARSS

Import MCA Test Results

This option has been retired. Please use Grades - Transcripts - Import Test Scores instead.

MN MARSS

MARSS List Print

The primary disability would not always print correctly if there were multiple status lines for a student. This issue has been fixed.

IA EASIER

Enrollment History

The default entry code for nonpublic schools has been changed to 81 "Enrolled in Nonpublic School". This has been fixed for new enrollment history records and also will be switched when capturing an EASIER file.

Attendance - IA

Add Student

This option has been updated to allow a student to be Added (instead of Reentered) after they have been dropped on Day Zero.

WI CWCS

Import Course Data from Prior Year

This option will allow you to update your 2011-2012 course data from the 2010-2011 course data. CWCS course data elements will be updated from the prior year if and only if there is a match on course name and number. Course section data elements will also be updated if there is a match on course name and number and section ID.

Online

Additional Standardized Test - Iowa Assessments

The JMC Online Software would need to be updated to this build (or later builds) if Iowa Assessments are to be viewed in the teacher's JMC GradeBooks.

Online

PaySchools Processing

This update prevents duplicate PaySchools deposits in rare circumstances.

Online

PaySchools Processing

This update prevents locking issues with PaySchools' current processing software.

Build Number: 020912

Features:

b. b.

WI WSLS/ISES

Coursework Completion System (CWCS)

The CWCS Course and Teacher (WCL) file capture has been further updated for the 2011-2012 school year. Wisconsin clients should make sure to use this build instead of any prior builds.

Build Number: 122011

Features:

b. b.

General

Scroll wheel Mac OS X 10.7 Lion

On Mac OS X the scroll wheel is now supported. Also. the scroll wheel and page up/down keys are supported on more screens than in previous versions.

Grades

Import DIBELS Next Test Data

This option has been updated to recognize the new DIBELS Next test results file layout that has more fields.

Grades

Import Test Scores - MN DSR file

MCA Modified (MOD-II & MOD-III), Minnesota Test of Academic Skills (MTAS & MTAS-III), and Alternative Assessments (AA) are now importable from a MN DSR file.

Grades

Updated and Additional Standardized Tests - MN Various

Updates or additions to MCA Modified (MOD-II & MOD-III), Minnesota Test of Academic Skills (MTAS & MTAS-III), and Alternative Assessments (AA) and their subtests have been made in the Grades module.

Grades

Additional Standardized Test - ASSET (from ACT)

Test scores for ACT's ASSET test and its various subtests may be maintained in the Grades module.

IA EASIER

Create File for IA Dept of Ed

The option EASIER - Data - Create File for Dept of Education has been expanded to allow for inclusion of CR records for students in grades K-12 (previously was 3-12) for courses that have a valid SCED Course Code.

WI WSLS/ISES

Edit Course Data - new CWCS Course Section Data Element

A new course data element (Part-time Open Enrollment District) was added on the screen Schedules - Course - Edit Course Data in the State-Specific tab.

WI WSLS/ISES

Edit Student Data - new CWCS Student Data Element

A new course data element (WSLS School) was added on the screen Edit - Edit Student Data in the General tab.

WI WSLS/ISES

Coursework Completion System (CWCS)

The CWCS Student (WSL) file capture has been updated to include the new student (WSLS School) and course section (Part-time Open Enrollment District) data elements for 2011-2012. Also, the College Course Credits data element is now captured correctly in the WSL file.

MN MARSS

Attendance Add Codes 22 & 23

The Last Location codes of 22 & 23 are now available as Add Codes when adding a student.

Schedules - MN

Course Data List text export

An issue was addressed for Schedules - Course - Course Data List when this report is exported to a text file.

Build Number: 092111

Features:

b. b.

MN MARSS

Import MCA Results

MARSS - Grad Standards - Import MCA Results has been updated to recognize DSR files containing MCA-III test results.

Grades

Additional Standardized Tests - MCA III

Additional MCA strands for NOPS, ALGS, DAPS, DANS, GMS were added to the MCA test score category in accordance with the MCA III revision.

Grades

Additional Standardized Tests - AVMR

Additional subtests for Forward Number Word Sequences (FNWS) and Backward Number Word Sequences (BNWS) were added to the AVMR test score category.

Scheduling - IA

Edit Course Data

The data element Institution Providing Course was updated to allow Iowa nonpublic schools to enter 8-digit district codes.

Scheduling - IA

Edit Course Data

An issue with the data element Section Delivery Method was addressed (introduced with Build 090111) where values other than "Face to Face" were not reported correctly.

Attendance

Activities

An issue was addressed where duplicate activity definitions were occasionally introduced.

Grades

NWEA CRF file

A Minnesota-specific issue regarding race-ethnicity aggregate code has been fixed.

MN MARSS

Perkins Technical Skills Assessment (TSA)

MARSS - Capture - Carl Perkins File has been updated to allow schools to report the assessment used as well as the students' proficiency. See related items in this release for Perkins TSA.

Scheduling - MN

Edit Course Data

A new course data element - Perkins TSA - was added to this screen to allow an assessment to be associated with a course.

Grades

Additional Standardized Tests - Perkins TSA

Test scores for various tests used as a Perkins Technical Skills Assessment (TSA) may be maintained in the Grades module. This initial round of TSAs needed for the 2010-2011 pilot sites includes new categories for CAERT, MDH, NCHSE, NOCTI, and NREMT. Proficiency for TSA should be recorded with a score of either "P" or "NP".

MN MCCC

MCCC Course Index File

Courses will only be included if they have a state course code assigned to them.

MN MCCC

MCCC Course Index File

Additional special characters update.

Build Number: 090111

Features:

b. b.

Health

Immunization Compliance Report

A new report has been added to determine immunization compliance for students going into 7th grade. This option may be found at Health - Reports - Immunization Compliance. This option also includes an expanded export-to-text option that contains immunization dates for each non-compliant student.

Grades

NWEA CRF file

Export NWEA CRF File has been revised to include the race-ethnicity aggregate code. This completes the transition away from the legacy race-ethnicity (numeric) code to the newer race-ethnicity checkboxes that allow for multiple ethnicities to be specified.

Grades

NWEA CRF file

Students in grade zero will now be reported as NWEA grade 13 or 14, depending upon the state reporting module in use as well as the settings for some states on Edit - Edit School Data.

Attendance - IA

Drop Day Zero on Drop Add Report

Attendance - Reports - Drop / Add has been updated to include students who were dropped on Day Zero.

IA EASIER

Code table - minor revisions

A minor code table revision is included for Section Delivery Method.

IA EASIER

Export Student ID file for Iowa DE

Grade 00 is now captured as grade KG.

MN MARSS

Combine Files

This option has been updated to recognize the modified 42-character format for the Carl Perkins P file.

MN MCCC

MCCC Course Index File

This option has been updated to correctly handle the following special characters within course titles: single quote (apostrophe), double quote (quotation mark), ampersand, greater than, less than.

NE NSSRS

Import Programs Fact from Prior Year

This option will import Programs Fact records from the prior year and allow the user to assign an effective date for the new school year.

NE NSSRS

Student Grades template

This option has been updated to include two new course data elements: Controlling District and Dual Credit.

NE NSSRS

Student Summary Attendance template

The data element Days Truant has been removed from this template.

NE NSSRS

Code table updates for 2011-2012

Programs Fact: Participation Info Code table has been updated for the 2011-2012 school year.

Schedules - NE

Edit Course Data

Two new course data elements are available on the screen Schedules - Course - Edit Course Data in the new State-Specific tab: Controlling District and Dual Credit. These course data elements may be used for NSSRS reporting purposes via the Student Grades template.

Schedules - NE

Course Data List - NSSRS Update - Course Section

Two new course section data elements may be viewed or exported with this report by selecting the Course Number and Name - expanded option: Controlling District and Dual Credit.

Schedules - WI

Edit Course Data

The course data element College Course Credits has been enabled on the screen Schedules - Course - Edit Course Data. This data element may be used for CWCS reporting purposes.

Build Number: 080211

Features:

b. b.

Iowa - Project EASIER

Certified build for 11-12

This Build (080211) is the certified update ready for Project EASIER reporting for the 11-12 school year.

Lunch

USDA Non-discrimination Statement

Update the wording of the USDA Non-discrimination Statement on many lunch print-outs.

Edit Student Data - IA

New Iowa-specific fields

New fields have been added to the Edit Student Data screen on the State Reporting tab (Sports Participation) and Edit Student Preschool Data screen (PK Funded by Other, SWVPP Hours, SWVPP Parent Paid Tuition, SWVPP Empowerment Tuition Assistance).

Edit Student Data - IA

KG Literacy Assessment - student level override

A new menu was added to the Edit Student Data screen for students with Grade Level Placement KG. The menu is called "KG Literacy Assessment" and may be used as a student-level override to the existing KG Literacy Assessment settings available on the Edit School Data screen.

IA EASIER

Print Student EASIER Data - revision

The report EASIER - Data - Print EASIER Student Data has been retitled as Print Student Enrollment Preview and has been revised to feature enrollment history information that may be used to help with FAY determinations for AYP planning and reporting.

IA EASIER

Print Course SCED Codes - retired

The report EASIER - Data - Print Course SCED Codes has been retired. Please use Schedules - Course - Course Data List and specify Course Name and Number - expanded for state-specific course information.

IA EASIER

KG Lit Assessment Instrument

DIBELS Next may now be specified as the KG Literacy Assessment Instrument for a grade zero group.

Schedules - IA

Course Data List - EASIER Update

The Course Number and Name - expanded option has been updated to reflect changes in course data elements that have migrated from the course level to the course section level: Delivery Method and FTE for Supplemental Weighting.

MN MARSS

Import Language Codes

This option has been added to the 2011-12 version of the JMC Office Application for those who did not import language codes prior to moving up their data for the 2011-2012 school year.

MN MARSS

MARSS Edit Student Data

A Windows-only issue was addressed where the Primary Disability data element could not be edited in the MARSS status line.

WI WSLS/ISES

Edit Course Data - new CWCS Course Section Data Elements

Several new course data elements are available on the screen Schedules - Course - Edit Course Data in the new State-Specific tab: Classroom Type, Dual Enroll Credit, Distance Education, Virtual Online Education, Bilingual ESL, Project Based.

WI WSLS/ISES

Edit Course Data - new CWCS Course Data Elements

Several new course data elements are available on the screen Schedules - Course - Edit Course Data: Academic Service Learning, Equivalency, World Language.

WI WSLS/ISES

Coursework Completion System (CWCS)

The CWCS Course/Teacher (WCL) file capture has been updated to include the new course and course section data elements for 2011-2012.

Grades - WI

WSN on Printed Transcripts

The WSN is now included in the header of a printed transcipt when using Grades - Transcripts - Print Transcripts.

Schedules - WI

Course Data List - CWCS Update - Course Section

Several new course section data elements may be viewed or exported with this report by selecting the Course Number and Name - expanded option: Classroom Type, Dual Enroll Credit, Distance Education, Virtual Online Education, Bilingual ESL, Project Based.

Schedules - WI

Course Data List - CWCS Update - Course

Several new course-level data elements may be viewed or exported with this report by selecting the Course Number and Name - expanded option: Academic Service Learning, Equivalency, World Language.

Build Number: 072111

Features:

b. b.

Lunch

Determine Free and Reduced

Federal Income Eligibility Guidelines for 11-12 are now available on the Determine Free and Reduced screen.

Build Number: 062311

Features:

b. b.

Attendance

Teachers / Rooms

An issue with Macintosh versions is addressed regarding data element size and location for users logged in with read-only or no access to Passwords privileges.

Period Attendance

Report for a Student

The option to export this report to a text file is updated to filter based on the reasons specified by the user.

MN MARSS

Import Primary Disability

This option will import the students' Primary Disability data settings to its new location in the MARSS status line.

MN MARSS

MARSS Edit Student Data

The students' Primary Disability data element has migrated to a new location in the MARSS status line, therefore allowing the stuydent's primary disability to vary within the school year and still be stored in the appropriate status line.

MN SERVS MCCC

MN Common Course Catalog

The College Code and College Course Code data elements are zero-padded for better formatting.

MN SERVS MCCC

MN Common Course Catalog

A Windows-only issue is addressed where two course data elements - End of Course Indicator and Grad Requirement Indicator - were switched on the screen Schedules - Course - Edit Course Data.

MN SERVS MCCC

MN Common Course Catalog

An issue with the LocalUse tags was fixed by including some default text within the tags.

MN SERVS MCCC

MN Common Course Catalog

Initial release for 2011-12 for MCCC - Course File only in this release.

MN Carl Perkins

Combine Output Files

The option MARSS - Capture - Combine Output Files is updated to accommodate the larger 42-character record format.

MN Carl Perkins

Capture Carl Perkins File

The option MARSS - Capture - Carl Perkins File was updated to accommodate the larger 42-character record format.

NE NSSRS

Student Grades Template

The default filename for the Student Grades Template is corrected.

NE NSSRS

Student Grades Template

The Student Grades Template capture was revised to filter out student course records if the course is not designated as being included on report cards. Use the Report Cards checkbox on Schedules - Course - Edit Course Data for inclusion purposes in the Student Grades template.

NE NSSRS

Student Grades Template

Custom grade translation coding changes are included in this release.

NE NSSRS

Student Grades Template

Initial release for 2011-12 for the Student Grades Template.

WI WSLS/ISES

Coursework Completion System (CWCS)

The header record for the WCL (Course/Teacher) and WSL (Student) files are revised to accommodate semester 2 reporting.

WI WSLS/ISES

Coursework Completion System (CWCS)

Some data elements for the WCL (Course/Teacher) and WSL (Student) files are trimmed at file capture to remove trailing blanks.

WI WSLS/ISES

Coursework Completion System (CWCS)

The user interface for the WCL (Course/Teacher) and WSL (Student) file capture options is revised to permit only Semester 1 or 2 as the term options.

WI WSLS/ISES

Coursework Completion System (CWCS)

WCL (Course/Teacher) and WSL (Student) file capture options are updated to include multiple terms within a capture. For example, a Semester 1 capture now includes records for Quarters 1 & 2 as well.

WI WSLS/ISES

Coursework Completion System (CWCS)

Alternative Education was introduced as a new data element on the screen Schedules - Course - Edit Course Data.

WI WSLS/ISES

Coursework Completion System (CWCS)

The section IDs for WCL (Course/Teacher) and WSL (Student) file captures are revised to better accommodate various grading schemes.

WI WSLS/ISES

Coursework Completion System (CWCS)

Initial release for 2011-12 for CWCS Student (WSL) and Course/Teacher (WCL) file captures.

Scheduling

Schedule Students

Scheduling for "Same Period All Year" is significantly faster in this version.

Saved Reports

Saved Report Lists

Saved report name lists will now be displayed in alphabetical order.

Online Software

IP GradeBook Test Scores for a Student

A new standardized test report is available in the 11-12 IP GradeBook. Please download the 11-12 Online software (Build 062311 or later) to work with the new GradeBook.

Edit School Data - WI

Coursework Completion System (CWCS)

The CWCS grade scale may be designated on this screen, thus allowing for your CWCS grade scale to be distinct from the grade scales used for your school's class rank, GPA, and honor rolls.

Schedules - MN

Edit Course Data - MCCC Update

Several new course data elements used for MCCC reporting may be edited from the Edit Course Data screen: State Course Code, Course Level, Sequence Number, Sequence Limit, Standard Addressed, AP Indicator, IB Indicator, Grad Requirement Indicator, End of Course Indicator, College Course Code, College Code, College Course Credits.

Schedules - MN

Course Data List - MCCC Update

Several new course data elements may be viewed or exported with this report by selecting the Course Number and Name - expanded option: State Course Code, Course Level, Sequence Number, Sequence Limit, Standard Addressed, AP Indicator, IB Indicator, Grad Requirement Indicator, End of Course Indicator, College Course Code, College Code, College Course Credits.

Grades

Import DIBELS Next Test Data

This option allows you to import the test results you receive from DIBELS Next tests.

Grades

Export AIMSWeb Student Data

This option creates a file of student lists that can be uploaded to AIMSWeb's website in preparation for an upcoming test.

Grades

Additional Standardized Tests

Test scores for the DIBELS Next, AIMSWeb, and AVMR standardized tests and their various subtests may be maintained in the Grades module.

Grades

NWEA SPF file

Export NWEA SPF File has been updated to include the following special programs: any grade level, Special Education, Section 504, IEP, IEP Support Services Only (IA), Title I Reading (IA), Title I Math (IA).

Lunch

Random 3% Report

This report has been updated so that the only families included will be those with students that are declared as free or reduced and at least one student in the family was not direct certified.

Build Number: 122110

Changes:

b. b.

11-12

11-12

This is the first release for the 2011-2012 school year.


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