2010-2011 Update History

As new features become available for the JMC District Office Application, updates to the software will be posted on our web site. To determine whether you may want to update your JMC Office Application, locate the build date for your software and then check below to see if a newer build is available and, if so, what new features are available in the newer build.

If a newer build is available and you wish to download the update, click on the correct link on the software download page to begin the download process.


Version: 4.0

Build Number: 011813

Features:

b. b.

MN MCCC

MCCC Staff File

Updated for MDE MCCC Schema Version 2.

MN MCCC

MCCC Student File

Updated for MDE MCCC Schema Version 2.

Build Number: 120612

Features:

b. b.

MN MCCC

MCCC Course Index File

Updated for MDE MCCC Schema Version 2.

Build Number: 072412

Features:

b. b.

MN MCCC

MCCC Staff-Course File

Initial version for this data collection.

MN MCCC

MCCC Student-Course File

Initial version for this data collection.

Scheduling - MN

Edit Course Data

New course data elements for MCCC reporting: Academic Year, Calendar, Record Type

Attendance - MN

Teachers / Rooms

A field was added to the rooms so that a site number can be associated with each room. This site number will be used in the MCCC student course file to denote the site where a course was taken.

Build Number: 092111

Features:

b. b.

MN MARSS

Perkins Technical Skills Assessment (TSA)

MARSS - Capture - Carl Perkins File has been updated to allow schools to report the assessment used as well as the students' proficiency. See related items in this release for Perkins TSA.

Scheduling

Edit Course Data

A new course data element - Perkins TSA - was added to this screen to allow an assessment to be associated with a course.

Grades

Additional Standardized Tests - Perkins TSA

Test scores for various tests used as a Perkins Technical Skills Assessment (TSA) may be maintained in the Grades module. This initial round of TSAs needed for the 2010-2011 pilot sites includes new categories for CAERT, MDH, NCHSE, NOCTI, and NREMT. Proficiency for TSA should be recorded with a score of either "P" or "NP".

MN SERVS

MCCC Course Index File

Courses will only be included if they have a state course code assigned to them.

MN SERVS

MCCC Course Index File

Additional special characters update.

Build Number: 090111

Features:

b. b.

MN SERVS

MCCC Course Index File

This option has been updated to correctly handle the following special characters within course titles: single quote (apostrophe), double quote (quotation mark), ampersand, greater than, less than.

MN MARSS

Combine Files

This option has been updated to recognize the modified 42-character format for the Carl Perkins P file.

Build Number: 062311

Features:

b. b.

Grades

Additional Standardized Tests

Test scores for the AVMR standardized test and its various subtests may be maintained in the Grades module.

Attendance

Teachers / Rooms

An issue with Macintosh versions is addressed regarding data element size and location for users logged in with read-only or no access to Passwords privileges.

Period Attendance

Report for a Student

The option to export this report to a text file is updated to filter based on the reasons specified by the user.

MN SERVS MCCC

MN Common Course Catalog

The College Code and College Course Code data elements are zero-padded for better formatting.

MN SERVS MCCC

MN Common Course Catalog

A Windows-only issue is addressed where two course data elements - End of Course Indicator and Grad Requirement Indicator - were switched on the screen Schedules - Course - Edit Course Data.

MN Carl Perkins

Combine Output Files

The option MARSS - Capture - Combine Output Files is updated to accommodate the larger 42-character record format.

NE NSSRS

Student Grades Template

The default filename for the Student Grades Template is corrected. This update had been made available via early releases in June 2011.

NE NSSRS

Student Grades Template

The Student Grades Template capture was revised to filter out student course records if the course is not designated as being included on report cards. Use the Report Cards checkbox on Schedules - Course - Edit Course Data for inclusion purposes in the Student Grades template. This update had been made available via early releases in June 2011.

NE NSSRS

Student Grades Template

Custom grade translation coding changes are included in this release. Previously these custom coding updates were available only via early releases in June 2011.

WI WSLS/ISES

Coursework Completion System (CWCS)

The header record for the WCL (Course/Teacher) and WSL (Student) files are revised to accommodate semester 2 reporting. This update had been made available directly to Wisconsin clients using early releases in June 2011.

WI WSLS/ISES

Coursework Completion System (CWCS)

Some data elements for the WCL (Course/Teacher) and WSL (Student) files are trimmed at file capture to remove trailing blanks. This update had been made available directly to Wisconsin clients using early releases in April 2011.

WI WSLS/ISES

Coursework Completion System (CWCS)

The user interface for the WCL (Course/Teacher) and WSL (Student) file capture options is revised to permit only Semester 1 or 2 as the term options. This update had been made available directly to Wisconsin clients using early releases in April 2011.

WI WSLS/ISES

Coursework Completion System (CWCS)

WCL (Course/Teacher) and WSL (Student) file capture options are updated to include multiple terms within a capture. For example, a Semester 1 capture now includes records for Quarters 1 & 2 as well. This update had been made available directly to Wisconsin clients using early releases in April 2011.

WI WSLS/ISES

Coursework Completion System (CWCS)

Alternative Education was introduced as a new data element on the screen Schedules - Course - Edit Course Data. This update had been made available directly to Wisconsin clients using early releases in April 2011.

WI WSLS/ISES

Coursework Completion System (CWCS)

The section IDs for WCL (Course/Teacher) and WSL (Student) file captures are revised to better accommodate various grading schemes. This update had been made available directly to Wisconsin clients using early releases in April 2011.

Scheduling

Schedule Students

Scheduling for "Same Period All Year" is significantly faster in this version.

Saved Reports

Saved Report Lists

Saved report name lists will now be displayed in alphabetical order.

Online Software

IP GradeBook Test Scores for a Student

A new standardized test report is available in the 11-12 IP GradeBook. Please download the 11-12 Online software (Build 062311 or later) to work with the new GradeBook.

Build Number: 032511

Features:

b. b.

WI WSLS/ISES

Coursework Completion System (CWCS)

Improvements were made to both CWCS Student (WSL) and Course/Teacher (WCL) file captures based on user experiences and WI DPI error messages.

MN SERVS MCCC

MN Common Course Catalog

An issue with the LocalUse tags was fixed by including some default text within the tags.

Health - MN

MIIC Import Update

This update has improved sensing of duplicate records within a compliance group.

Build Number: 030911

Features:

b. b.

MN SERVS MCCC

MN Common Course Catalog

The MCCC Course file may be generated as an XML file for 2010-11 state reporting purposes.

NE NSSRS

Student Grades Template

The Student Grades Template may be generated for 2010-11 NSSRS reporting purposes.

WI WSLS/ISES

Coursework Completion System (CWCS)

CWCS Student (WSL) and Course/Teacher (WCL) files may be generated for 2010-11 state reporting purposes.

Edit School Data - WI

Coursework Completion System (CWCS)

>The CWCS grade scale may be designated on this screen, thus allowing for your CWCS grade scale to be distinct from the grade scales used for your school's class rank, GPA, and honor rolls.

Schedules - MN

Edit Course Data - MCCC Update

Several new course data elements used for MCCC reporting may be edited from the Edit Course Data screen: State Course Code, Course Level, Sequence Number, Sequence Limit, Standard Addressed, AP Indicator, IB Indicator, Grad Requirement Indicator, End of Course Indicator, College Course Code, College Code, College Course Credits.

Schedules - MN

Course Data List - MCCC Update

Several new course data elements may be viewed or exported with this report by selecting the Course Number and Name - expanded option: State Course Code, Course Level, Sequence Number, Sequence Limit, Standard Addressed, AP Indicator, IB Indicator, Grad Requirement Indicator, End of Course Indicator, College Course Code, College Code, College Course Credits.

MN MARSS

Home Primary Language table update

The Home Primary Language table has been updated as required for MARSS state reporting purposes.

MN MARSS

Import Home Primary Language

In order to accommodate the expanded language codes table, the Home Primary Language data element was moved to a new location in your JMC database. MARSS-Data-Import Language Codes will allow you to import your pre-existing codes to the new data element location.

MN Carl Perkins

Capture Carl Perkins File

The option MARSS - Capture - Carl Perkins File was updated to accommodate the larger 42-character record format.

Grades

Additional Standardized Tests

Test scores for the DIBELS Next and AIMSWeb standardized tests and their various subtests may be maintained in the Grades module.

Grades

Import DIBELS Next Test Data

This option allows you to import the test results you receive from DIBELS Next tests.

Health - MN

MIIC Import/Export Options

The MN MIIC Immunization Information System may now be utilized for updating the health immunization data in your JMC database. A MIIC export allows you to create a file to request records from MIIC. A MIIC import option then allows you to import the data you receive back from MIIC.

Health

Visit Log

An issue was addressed where times entered in military time format would occasionally not store correctly.

Build Number: 101410

Features:

b. b.

Grades

Export AIMSWeb Student Data

This option creates a file of student lists that can be uploaded to AIMSWeb's website in preparation for an upcoming test.

Lunch

Random 3% Report

This report has been updated so that the only families included will be those with students that are declared as free or reduced and at least one student in the family was not direct certified.

Build Number: 100810

Features:

b. b.

Grades

Additional Standardized Test

Test scores for the AIMSWeb standardized test and its various subtests may be maintained in the Grades module.

Grades

NWEA SPF file

Export NWEA SPF File has been updated to include the following special programs: any grade level, Special Education, Section 504, IEP, IEP Support Services Only (IA), Title I Reading (IA), Title I Math (IA).

IA EASIER

KG Lit Assessment Instrument

An rare issue was addressed that defaulted the KG Literary Assessment Instrument (D0735) to 0 instead of 99.

IA EASIER

Print NCES and SCED Codes

This report now displays/exports either SCED or NCES codes but not both, depending upon the school year. SCED codes will be displayed/exported beginning with 09-10 school year as this was the first year they were stored in the Transcript Courses file.

Custom Forms - IA

Transitioned Demographic Data Fields

Custom forms, such as Student Information Forms, Custom Report Cards, and Standards and Benchmarks Transcripts, have been transitioned to draw resident district and county fields from Enrollment History.

Attendance - IA

Mass Change Fields

Fields that have transitioned to Enrollment History are no longer available for Mass Change and have been removed from this option.

Build Number: 092310

Features:

b. b.

Grades

Additional Standardized Test

Test scores for the COMPASS (ACT) standardized test and its various subtests may be maintained in the Grades module.

WI WSLS

Export WSN Exit-Update File - EUT

A new option Export WSN Exit-Update File - EUT allows for the reporting of changes to a large number of students in one file submission. The immediate use for this option is for submitting all newly collected race-ethnicity data to the State of Wisconsin.

WI ISES-WSLS

Code table update

Some exit codes were added for ISES-WSLS reporting compliance.

Edit School Data - IA

PAT2 - KG Lit Assessment Instrument

An issue was addressed that kept PAT2 from being specified as the KG Literary Assessment Instrument for a grade zero group.

Build Number: 090110

Features:

b. b.

NE NSSRS

Template Updates

The following templates were updated for fall 2010 NSSRS reporting purposes: STUDENT, STUDENT_SNAPSHOT, STUDENT_SUMMARY_ATTENDANCE, SCHOOL_ENROLLMENT, SPECIAL_EDUCATION_SNAPSHOT.

NE NSSRS

Edit School Data

Any grade zero group (KA, KB, KC, KD, KG, HK, EC) may be designated as one of the following: Pre Kindergarten, Kindergarten Program of less than 1032 program hours, Kindergarten Program of 1032 or more program hours. These designations affect the grade levels reported in the following templates: STUDENT, STUDENT_SNAPSHOT, STUDENT_SUMMARY_ATTENDANCE, SCHOOL_ENROLLMENT.

NE NSSRS

New fields - Special Ed

The following field was added to the Edit Student Data screen Special Ed tab: Alternative Assessment.

NE NSSRS

New fields - ELL-LEP

The following fields were added to the Edit Student Data screen ELL-LEP tab: LEP Participation, LEP Eligibility, Redesignated as English Fluent. These items were modified, renamed, or replaced older items to better fit NSSRS reporting.

NE NSSRS

Code table updates

Some code tables were updated for NSSRS reporting compliance.

Attendance - NE

Lists

New special education and ELL-LEP fields for NSSRS reporting are available in the Lists query engine.

Schedule - NE

Edit Course Data

Course Code field is available for entering course codes necessary for the pending STUDENT_GRADES template and Curriculum Reporting System (CRS) submissions. JMC will be providing options for capturing these files in future releases.

WI ISES-WSLS

Code table updates

Some code tables were updated for ISES-WSLS reporting compliance.

Schedule - WI

Edit Course Data

CWCS Course Code field is available for entering course codes necessary for the pending Coursework Completion System submissions. The CWCS Course Code and associated section IDs are intended as important links for the CWCS Student file and CWCS Courses and Teachers file. JMC will be providing options for capturing these files in future releases.

Lunch - WI

Direct Certification

A minor update was made to the Direct Certification import process to ensure better name matching.

Grades - IA

E-Transcript

The NCES Course Code is included in transcript records for 2007-2008 & 2008-2009.

Online Software - MN

IP GradeBook Test Score Query

The test score query from the IP GradeBook has been updated so that it can include any MCA and BST test scores or subscores. No IP GradeBook update is necessary for this update.

Grades

Credit Checker

A minor sorting issue was fixed that in rare cases caused subject areas to be duplicated in some menus.

Attendance

Mailing Labels and Student Information Forms

Allow Kindergarten subgroups (KA,KB,KC,KD,EC,HK,KG) in grade range.

Attendance

Student Information Forms

Cell phones are no longer promoted to Home phones in absence of Home phone.

Lunch

Determine Free/Reduced Status

Now displays Percentage Within cutoff. Also allows dollars and cents to be entered.

Lunch

Eligibility Letter

Only print students of the desired status.

Build Number: 080910

Features:

b. b.

EASIER

Import Enrollment History

An issue has been corrected where Import Enrollment History was unable to import.

Attendance

Add / Re-enter a Student

A misplaced error message while adding or re-entering a student has been removed.

Build Number: 073010

Features:

b. b.

EASIER

Certified Build

Iowa schools should use this build (or later builds) when working with EASIER state reporting for 2010-2011 - earlier builds are incomplete.

Lunch - WI

Direct Certification

The direct certification import and export options have been updated to use the new tab-delimited file format. This update is required for uploading or downloading files with Wisconsin Department of Children & Families beginning in July 2010.

Health

Health History Categories

Some requested health history categories were added.

Health

Health History Conditions

Some requested health history conditions were added.

Health

Visit Log Reasons and Actions

Some requested visit log reasons and actions were added.

Grades

Credit Checker

An issue was corrected for the Edit Graduation Credit Requirements screen where some subject areas could appear more than once in the subject area menu.

Build Number: 072210

Features:

b. b.

Attendance

Teachers / Rooms

Several new teacher demographic fields have been added, including File Folder Number, Last Name and First Name (separate from Display Name), and an editable Teacher ID. Data from these fields are now included (or optionally included in some cases) in various captures for state reporting and testing purposes, such as the NWEA CRF export.

Attendance

Teachers / Rooms

A new option is available to print teacher demographic data, including fields that were recently added.

Attendance

Period Attendance in Student Lists

Period Attendance data may now be included in Lists.

Attendance

Period Attendance in Stu Info Forms

Period Attendance data may now be included in your custom Student Info Forms.

Grades

NWEA CRF file

The option to generate the NWEA CRF files has been updated. A new option allows the user to specify which teacher ID field to include. Options include: JMC Teacher Number, Teacher ID, and File Folder Number. The Teacher ID and File Folder Number are new fields that are editable on Attendance - Staff - Teachers/Stations.

Grades

NWEA SPF file

An option to generate the NWEA SPF file has been added. Special programs included at this time are: ELL, Free & Reduced Lunch, Gifted & Talented, Title I (MN), and Grade Zero Groups.

General / Lunch

Adult Grade Level

A new grade level option for adults has been added for designating an individual as an adult for lunch accounting and other purposes.

Lunch

A La Carte Items Served Report

Breakdowns for each item by free and reduced students are now included in this report.

Lunch

Reimbursables Report

Breakdowns for each grade zero group (KA, KB, KC...) are now included in the summary of this report.

Lunch

Meals Served Report

The Meals Served Report now offers the option to show individual account purchase detail.

WI WSLS-ISES

Race/Ethnicity

Added the new Race/Ethnicity choices to the Edit Student Data Race-Ethnicity tab as required by WI WSLS-ISES.

Attendance - WI WSLS-ISES

Student Lists

Added the new Race/Ethnicity choices to the Race-Ethnicity category in Student Lists.

Lunch - WI

Eligibility Notification Form

Wording specific to Wisconsin food programs has been added to this form.

NE NSSRS

Race/Ethnicity

Added the new Race/Ethnicity choices to the Edit Student Data Race-Ethnicity tab as required by NE NSSRS.

Attendance - NE NSSRS

Student Lists

Added the new Race/Ethnicity choices to the Race-Ethnicity category in Student Lists.

Grades - IA

Print Transcripts

E-Transcripts may now be generated via this option - look for a button labeled IA E-Transcripts. XML files generated using this option may then be uploaded to the Iowa Transcript Center (ITC) for distribution.

Edit Student Data - IA

New Iowa-specific fields

New fields have been added to the Edit Student Data screen and tabs for CPR Course Completion, Reason No State Reporting Reading/Math/Science, and 6 Preschool Funding designations. Also, fields associated with preschool students have been moved to a separate screen that can be accessed via a button to the right of the grade zero group menu.

EASIER

Enrollment History

Enrollment history has been updated with new, revised, and renamed fields. New fields are Service/Facility Type, CPI Dual Enrollment, Nonpublic School Number, Accountable District. The Received Educational Services field was changed from a checkbox to a menu to accommodate new options for this field. The field formerly known as Residential Facility has been changed to Service Provider / Facility.

Attendance - IA

Student Lists

Added CPR Course Completion, Reason No State Reporting Reading/Math/Science, and 6 Preschool Funding designations to Lists. Also, the Enrollment History category in Lists has been updated as appropriate.

Edit School Data - IA

Iowa E-Transcripts Updates

The Edit School Data screen has been updated to include settings for generating E-Transcripts.

Schedule - IA

Edit Course Data

The following fields have migrated to Edit Course Data from Edit Transcript Courses: Course Origination, Institution Providing Course, Accreditation Program Area.

Schedule - IA

Import Course Data from a Prior Year

This option is intended as a one-time one-year option to import the following fields from 09-10 Transcript Courses into the 10-11 Course Directory file: Course Origination, Institution Providing Course, Accreditation Program Area. This option with assist schools with the transitioning of these fields from the Edit Transcript Courses screen to the Edit Course Data screen.

Grades - IA

Bring Up To Date

Fields that have migrated to Edit Course Data from Edit Transcript Courses (Course Origination, Institution Providing Course, Accreditation Program Area) as well as the SCED code will be updated during the Bring Up To Date process beginning with the 2010-2011 transcript year in a way that is consistent with other transcript course fields.

Grades

Edit Transcript Courses

The Edit Transcript Courses screen has a new version beginning with the 2009-2010 transcript year. This new version includes the SCED code, which is editable on this screen for transfer courses. This effectively retires the NCES Course Code fields as of this update for transcript years starting with 2009-2010.

MARSS - SERVS Student

Academic Progress Report

The SERVS Student APR report has been revised to allow schools that do not use the JMC Schedules and Grades modules to generate this file for uploading.

Period Attendance

Reasons - Select/Deselect All

User interface has been improved in several reports (Lists, Period Attendance Report for a Student, Period Attendance Absent/Tardy Check) where period attendance reasons are specified.

Health

Immunizations

Several new combination vaccines have been added to the list of immunizations. Look for related report changes in future releases of the JMC Office Application.

Build Number: 112009

Changes:

b. b.

10-11

10-11

This is the first release for the 2010-2011 school year.


Back to JMC Home